Minutes writing is a crucial norm in the business meetings. They differ depending on the type of occasion. Minutes ease tracking of motions in the discussions. In this article, I am using a general term ‘business’. Minutes writing extend to religious meetings, SACCOs, parliamentary seating, and other formal gathering.
Why do organizations keep minutes?
Minutes writing aid in:
(c) Status Reporting
The following guide gives you some tips on how to prepare professional minutes.
1. The title of the meeting
The heading appears on the upper part of the paper. You can make your minutes neat by center-aligning the title (meeting caption).
2. Date, Time and Venue
The date, time and location of the meeting will follow. Some people prefer to include them on the title. The long date format looks professional in minutes writing. The time and venue of the meeting should appear. If the elements miss, someone may doubt the occurrence of that meeting.
In minutes writing, the agenda refers to the activities that took place in the meeting. As a conventional approach, each agenda should be independent. The agenda list shows the topics or motions in the discussion. Another key element in the minutes writing is the Any Other Business (A.O.B). In case there was another issue in the discussion apart from the main motions, it can appear in the A.O.B.
Adjournment section outlines the ending parameters of the meeting. If there is no other business, the chairman calls off the meeting with some closing remarks.
6. Minutes Approval
The chairman will append his signature if the committee reviews and accepts the minutes.
Well, with the mentioned insights, minutes writing can be interesting. Are you having problems writing or editing your minutes? Find a competent business writer today at AceMyTask.